Saying “Thank You” From the Heart: A Complete Guide to Custom Thank You Notes

custom thank you notes

Did you know that people have been sending thank you notes to each other for hundreds of years?

Although it’s a long-time tradition, it’s not always easy to write custom thank you notes. It’s often overwhelming, especially if you’ve never done it before. It’s difficult to know how to pick the right design or write the perfect message.

That’s why we’ve put together a complete thank you note guide to help you every step of the way. Keep reading to learn everything you need to know about sending thank you notes that’ll bring plenty of smiles to the world!

Benefits of Custom Thank You Notes

There’s nothing quite as enjoyable as receiving custom thank you notes in the mail. Most of us are used to finding only bills in our mail from day to day. Seeing a fun thank you note full of warm words and gratitude can make a person feel great for the rest of the day.

Showing that kind of appreciation and gratitude to someone makes you feel great as well.

Thank you cards demonstrate the type of person you are without needing to put in any extra effort. It creates a stronger bond between you and the other person. It’s a great tool for creating lasting relationships, whether you’re doing it from a personal standpoint or for business purposes.

When you send a customized thank you note, it feels more personal and heartfelt. It shows that you mean the words written on the note since it doesn’t feel like a detached message chosen by a machine.

There’s no better way to share your gratitude with someone than by sending custom thank you notes!

Picking the Perfect Custom Design

One of the best things about customized thank you notes is the fact that you get to be creative. Instead of settling for a design that’s not quite perfect, you get to choose all of the details. You can create the card to suit the occasion and make certain that it’s a beautiful design.

Never again will you struggle to find a suitable card to carry your message of appreciation!


The most traditional of thank you cards use white as the paper color but that doesn’t mean you can’t choose something else. There are a lot of subconscious emotions that we feel when we look at certain colors.

It’s often a great idea to pick a color theme that suits the message you want to send to the receiver.

For example, a card made with a red theme shows passion and excitement while a blue theme makes a person feel calm and content. Yellows often invoke a sense of joy and happiness and purple feels luxurious and regal.

Mixing and matching your colors brings fun to the whole process but sticking to a theme helps keep your message cohesive.

Not only do colors give a unique flair to the thank you note, but it also helps deliver your gratitude in a variety of ways. Choosing a custom color shows off your personality and makes the card feel special.


The cover design is one of the first things the receiver will notice upon opening the thank you note. That’s why it’s good to pick a design that’s perfect for both the person and the occasion.

A thank you note with flowers works well when you thank someone for attending a wedding, for instance.

It doesn’t always have to match if you’re picking a cover design that’s humorous in tone. The humor takes over and makes it suit most occasions except for somber ones. It’s better to pick something more subdued unless you know the receiver will appreciate the humor in this case.

The main thing to keep in mind is that you want to pick a thank you card design that’ll bring a smile to the receiver’s face or warmth to their day. With this key idea in your head as you pick the cover, you’ll never pick the wrong one!


Many thank you notes don’t have anything written on the inside because it’s left open for you to write your own message. Sometimes you’ll want to choose a pre-written message and then add your message in addition to it.

With custom thank you notes, it’s possible to put anything you want inside of the card. Even an extra picture or doodle can be enough to make the card more unique.

Sometimes a thank you note doesn’t have the traditional folded card style. In that case, you’ll only need to focus on the cover and the back portions of the note.

When it comes to thank you note ideas, there are no limits to what’s possible. As long as you remember to include a personal message into the mix, it’ll show your gratitude and appreciation without fail.


The back is an underutilized part of a card. Most of the focus goes to the front and the inside, but the back can be a great way to add extra fun to the thank you message.

An extra written message or graphic design can bring cohesion to your thank you message. It also shows that you’ve thought about all aspects of the thank you note. It shows that you’ve gone the extra mile to make the whole note customized and personal.

Even a doodle heart can be enough to add extra love to the note!

What to Say in a Thank You Note

Knowing how to write a thank you note is the most difficult part but it isn’t impossible. Once you’ve done it a few times, it’ll be much easier. Even practicing on a separate sheet of paper can give you the confidence you need to deliver the perfect message.

There are a few key things you’ll want to include to make sure you’ve covered all the bases.


One of the most important things to remember when writing a thank you note is to include the name of the person. Without a name, the message feels impersonal. It doesn’t have that instant connection that shows to the receiver that you care about them.

Even if you use a pre-written thank you note, it’s important to write the person’s name at the top. It’s a small gesture that makes a big difference in how the card presents itself.


Saying thank you doesn’t need a lot of fancy words or poetic turns of phrase. Saying a simple ‘thank you for your help’ is enough to get the message across without it getting lost in translation.

This doesn’t mean that you shouldn’t use poems if it’s something that you enjoy or think the receiver will enjoy. There’s no real right or wrong way to show your gratitude to someone. It all comes down to your personality, the person receiving the card, and what you want to say to them.

Always make sure you include the fact that you’re thankful for whatever the receiver did and that you appreciate their support, help, or attendance. The rest is up to you!

Specific Details

Including specific details in the written part of the message is a great way to further the connection between yourself and the receiver. This isn’t always easy to do when you’re writing thank you notes for large amounts of people, but even small details work well.

If you’re sending thank you cards to people who attended a wedding, for instance, mentioning something that happened during the wedding is a great strategy. Even if it doesn’t involve the receiver specifically, it still brings back fond memories of the event.

This makes it clear that it was a special day and that you’re including the receiver in that memory.

Vivid Personality

A thank you message is a great place to show off your unique personality. You want the message to be warm and thankful, but bring your personal flair into the mix.

Use your favorite jokes or anecdotes in the message. Doodle on the side of the paper if you’re known for drawing or if you’re not.

These personal touches make the card memorable and a joy to receive!

Tips and Tricks

To make the message stand out more, use a high-quality pen. Black ink is a classic choice because it stands out against the paper no matter what color you choose.

Write out what you want to say on a different paper so that you’re prepared for the final card. Mistakes might happen, but that only brings more charm to the card. It shows that you’ve done it yourself and it’s a personal gift to the receiver.

Don’t let the stress and worry of saying something wrong get to you. It seems overwhelming at first, but remember why you’re sending a note in the first place. Remembering your appreciation of the receiver makes it easier to put that appreciation into words.

Saying thank you isn’t hard once you learn to enjoy the process!

Sending Extra Goodies

Are you wanting to send something else along with the thank you note? Something to drive home the idea that you appreciate the receiver more than they can ever know?

Sending gifts with a thank you note is perfect for going the extra mile. It’s an effective way to make someone feel special and will make your message of gratitude even stronger.

Floral arrangements and edible goodies are always well-received gifts. Fountain pens and knickknacks are also classic choices.

If the person you’re sending the gift to is someone special to you, then it’s better to send a gift that’s catered to their specific interests. If the person loves animals, a gift of a stuffed animal is a great idea. High-quality treats for their pet also works well.

Whenever you’re sending gifts to a lot of people at once, it’s best to pick something easy to send and universally liked.

Preparing for a Big Event

Sending lots of thank you notes for a big event isn’t an easy task but there are many ways you can make it easier for yourself. Preparing the cards ahead of time goes a long way in cutting down the time you need to write.

You can wait until after the event to write personal messages, but getting the cards ordered beforehand saves you a lot of trouble.

Getting help from other people is also a good tip. If you host the event with another person, get them to write some of the thank you notes so that you cut the work in half.

This way, you give each attendee a personal thank you without needing to spend days of effort writing those notes for hundreds of people.

How Soon to Send a Thank You Note

It’s best to send a thank you note as soon as possible but it’s not terrible to send it late. It’s better to show your gratitude at a later date than to not show it at all.

The best timing is for the receiver to get the thank you note one to two weeks after the event. This gives you some time to arrange the letter while still making certain the person will remember the event in clear detail.

If you’re unable to send a thank you note within those first few weeks, don’t panic. Send it as soon as possible and it’ll still achieve everything you want from a customized note!

Custom Thank You Notes Are the Best Way to Show Your Appreciation

By following this complete guide, you’ll never need to worry about sending the wrong message again. Custom thank you notes never fail to bring smiles to those who receive them. They’re the perfect way to end a wonderful event or party and pave the way for the next one.

Taking the time to send one at all is half the battle so feel free to get creative and have fun with the process!

Send out the best custom thank you notes right away by getting a free quote from us. We have tons of options available that will send the perfect message for any occasion!

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